Recruiting Firm & Team Plans
ONE PLATFORM.
EVERY RECRUITER.
ONE STANDARD.
Your team is running five different processes across three spreadsheets and no one can see what anyone else is doing. Recruiter Machine gives every recruiter the same system, gives you live visibility into all of it, and gives your clients a consistent professional experience regardless of who they’re working with.
3
Team Plan Tiers
50
Seats on Dominate
14–21
Day avg team setup
Team Plans — Starting at $3,497/month
Team Platform
$3,497/mo
5 seats included
+$150/extra seat
Team Scale Best for Teams
$5,000/mo
15 seats included
+$130/extra seat
Team Dominate
$9,997/mo
50 seats included
+$110/extra seat • White-label
All plans include shared pipelines • Team dashboards • Annual option saves 2 months
Who Team Plans Are Built For
Multi-Recruiter Operations
At Every Scale
Any organization where more than one person touches the recruiting process needs shared infrastructure, shared visibility, and a shared standard. Here’s who that looks like.
Staffing Agencies & Recruiting Firms
2–50+ recruiters • Recommended: Team Scale or Dominate
You run multiple recruiters across multiple client accounts. The problem isn’t individual recruiter performance — it’s that you have no system that ties them all together. Every recruiter has their own process. Every client gets a different experience. There’s no single source of truth for pipeline status.
- Per-client pipelines with dedicated candidate pools
- Manager dashboard showing all recruiters across all clients
- Recruiter scorecards: show rate, time-to-offer, placements
- Client portals with live pipeline visibility per account
- White-label the platform under your agency brand (Dominate)
Recommended: Team Scale (2–15 recruiters) or Team Dominate (15–50+)
Sales Organizations with Recruiting Teams
3–20 recruiters • Recommended: Team Platform or Scale
You have a dedicated team whose job is to keep the sales floor staffed. The hiring volume is high, the roles are consistent, and the cost of an empty seat is immediately visible in revenue. You need a system that runs on autopilot and surfaces performance gaps before they become revenue gaps.
- High-volume pipeline with automated pre-screening
- No-show recovery running across every recruiter simultaneously
- Onboarding & 30/60/90-day retention sequences after placement
- Source ROI tracking across job boards, referrals, and social
- Team-level KPIs surfaced in real time for leadership visibility
Recommended: Team Platform (3–5 recruiters) or Team Scale (5–15)
Franchise Groups & Multi-Location Businesses
Multiple locations • Recommended: Team Scale or Dominate
Each location has its own hiring needs, its own pace, and often its own process. The result is inconsistency across the brand and no way for leadership to see what’s happening across all locations simultaneously. A shared platform solves this at the infrastructure level, not the policy level.
- Per-location pipelines with centralized leadership reporting
- Standardized pre-screening and onboarding sequences across all sites
- Location-specific job postings feeding a single unified system
- Multi-office support with location-based access control
- Brand-consistent candidate experience regardless of location
Recommended: Team Scale or Team Dominate depending on total recruiter headcount
In-House Recruiting Departments
2–20 internal recruiters • Recommended: Team Platform or Scale
You have an internal team handling hiring across multiple departments. The challenge is visibility — the VP of HR, the CHRO, the hiring managers, and each recruiter all need different levels of access to the same pipeline. And no one wants to schedule a weekly status call just to answer “where are we?”
- Role-based access: recruiters see their own, managers see everything
- Hiring manager portals without recruiter-level access
- Department-level pipeline segmentation
- Integrations with Salesforce, HubSpot, Workday, and ATS systems
- Full audit trail for compliance and reporting
Recommended: Team Platform (2–5 recruiters) or Team Scale (5–15)
👥
Running a solo operation? If you’re recruiting by yourself without a team, Solo plans start at $50/month and are purpose-built for one recruiter managing the full lifecycle alone. Team plans are designed for shared pipelines and multi-recruiter visibility.
The Multi-Recruiter Problem
Why Recruiting Teams
Break Without Infrastructure
Adding recruiters doesn’t automatically add capacity. Without shared systems, adding people adds chaos. Here’s where it falls apart.
Zero Visibility Without Asking
To know where the pipeline stands, you have to schedule a meeting or send a message and wait. Meanwhile, decisions get made on stale information. Candidates fall through cracks between recruiter handoffs that no one tracks. The status is wherever each recruiter has it in their head.
“I couldn’t tell you what my recruiters were working on without asking each of them individually every morning.”
Each Recruiter Has Their Own Process
Recruiter A sends three follow-ups. Recruiter B sends one. Recruiter C doesn’t follow up at all and relies on the candidate to reschedule. Clients who work with multiple recruiters on your team notice the inconsistency. It reflects on the firm, not the individual.
“We had three recruiters doing three completely different things and calling it the same process.”
When a Recruiter Leaves, the Pipeline Goes With Them
The pipeline is in their head, their notes, their spreadsheet, their email drafts. When they leave, you find out how much institutional knowledge was stored in one person. The candidates they were nurturing? Gone. The client context? Gone. The next recruiter starts from zero.
“When our top recruiter quit, we lost 60% of an active search. It was all in her notes.”
No Performance Data on Your Own Team
Who has the highest show rate? Who’s consistently losing candidates between screen and offer? Who’s placing well but churning placements in the first 30 days? Without data, your performance management conversations are based on gut feel and memory — not measurable facts.
“I knew something was off with one recruiter’s placements. It took me six months to prove it because we had no data.”
Clients Get Inconsistent Experiences
Client A gets daily updates because their recruiter is diligent. Client B hasn’t heard anything in a week because their recruiter is buried. The clients don’t know it’s a people problem — they think it’s a firm problem. And they’re right. Consistency is a systems problem, not a people problem.
“Two of our clients were getting completely different service levels and they talked to each other at an industry event.”
Scale Requires More People Instead of Better Systems
Every time volume goes up, the answer is “hire another recruiter.” But without infrastructure, every new recruiter adds to the coordination overhead instead of adding clean capacity. You end up with more people doing more manual work with less visibility than before. Scale should come from the system, not headcount.
“We doubled the recruiting team and somehow felt more overwhelmed. More people, same broken process.”
What Recruiter Machine Does About All of This
One shared platform means one shared pipeline, one standardized process, one dashboard for leadership visibility, and one consistent experience for every client — regardless of which recruiter is on the account.
What Changes for Your Team
Six Things That Are
Different on Day One
Not a feature list. These are the six specific ways your recruiting operation works differently the moment your team is on the platform.
01
One Shared Pipeline Everyone Can See
Every candidate, every job, every stage — in one place that every authorized person can access in real time. Recruiter handoffs become clean transfers instead of lost context. When someone is out, another recruiter can pick up exactly where they left off without a single conversation.
02
Manager Dashboard Across the Whole Team
See every recruiter’s pipeline, show rate, time-to-offer, and placement count — updated in real time, all in one view. No morning check-ins, no status calls, no guesswork. You see exactly where each recruiter is performing and where they’re falling behind, before it becomes a client issue.
03
Recruiter Scorecards With Real Metrics
Every recruiter gets a scorecard: contact rate, show rate, offer acceptance, 30-day retention, and source quality. Performance conversations become specific and data-backed instead of general and feelings-based. Top performers are visible. Under-performers get early intervention, not end-of-quarter surprises.
04
One Process. Every Recruiter. Every Time.
Automated sequences run identically for every recruiter on the team. The system enforces process consistency without requiring manager oversight on every individual interaction. Every candidate gets the same follow-up cadence, the same reminders, the same onboarding messages — regardless of which recruiter owns the role.
05
Role-Based Access — Right Info to the Right People
Recruiters see their candidates and their jobs. Managers see everyone. Clients see their pipeline only. Hiring managers see their open roles only. No one sees what they shouldn’t, and no one misses what they need. One platform, multiple permission levels, zero access confusion.
06
Per-Client Portals for Every Account
Each client gets their own branded portal where they can see live candidate status, review submissions, and approve candidates for next stages — without calling or emailing your team for updates. Clients feel served. Your team stops answering status questions. Both sides win.
Live Team Visibility
What the Manager
Dashboard Shows You
Every recruiter on your team. Every key metric. Updated in real time. No check-ins required.
Team Recruiter Scorecard — Current Period
Recruiter
Candidates
Show Rate
Placements
30-Day Ret.
Status
Sarah K.
47
78%
8
88%
On Track
Marcus T.
39
61%
5
84%
Watch Show Rate
Priya N.
52
72%
9
58%
⚠ Review Retention
Jordan L.
28
74%
4
90%
New — Ramp Period
📊
Everything in the pipeline view is shared across your team in real time. Stage counts, conversion rates, and trend data are visible to any authorized user, the moment they update. No refresh needed, no report to run, no meeting to schedule.
Team Plans
Three Tiers.
One Shared Standard.
Every team plan runs on the same platform. Your tier determines seat count, integration depth, support level, and enterprise capabilities. Move up as you grow — your data moves with you.
Monthly
Annual
Team
Team Platform
5 Seats Included
For small recruiting teams (2–5 recruiters) that need shared pipelines and team visibility for the first time.
$3,497
/ month • 5 seats
Extra seats: +$150/seat/month
- 5 user seats with role-based access
- Shared candidate pipeline across team
- Manager dashboard (team overview)
- Recruiter scorecards — key metrics
- All Solo Accelerator automation features
- Per-client candidate portals
- 3× team onboarding sessions
- Standard team analytics suite
- Priority support • 4hr email SLA
- Full API access
- Salesforce / HubSpot / Workday
- White-label platform
Best for Teams
Team
Team Scale
15 Seats Included
For growing recruiting firms and agencies (5–15 recruiters) that need deep integrations, API access, and a dedicated success manager.
$5,000
/ month • 15 seats
Extra seats: +$130/seat/month
- 15 user seats with advanced permissions
- Full API access (25K calls/day)
- Salesforce, HubSpot & Workday integration
- Custom automation builder
- Advanced team analytics & reports
- Dedicated customer success manager
- Monthly live team training sessions
- 99.7% uptime SLA
- Phone + email support • 4hr SLA
- Multi-office / multi-location support
- Unlimited client portals
- White-label platform
Enterprise
Team Dominate
50 Seats Included
For enterprise staffing firms, large in-house departments, and agencies that need white-label capability, SSO, and 99.9% uptime SLA.
$9,997
/ month • 50 seats
Extra seats: +$110/seat/month
- 50 user seats with enterprise permissions
- White-label platform — your brand
- Full API (100K calls/day)
- SSO/SAML + full audit logs
- Multi-office with location access control
- 3 custom integrations per year
- Dedicated enterprise success manager
- 99.9% uptime SLA with credits
- Slack + phone support • 2hr SLA
- Quarterly business reviews
- Custom reporting & data exports
- Early access to new enterprise features
💰
Annual & 2-Year Discounts: Pay annually and get 2 months free — price-locked for the full term. 2-year plans receive 4 months free. Implementation fees ($12,500–$25,000) are available for high-touch enterprise rollouts and are quoted separately. Call +1 855-779-0317 or book a team demo to discuss your specific scope.
Plan Comparison
All Three Plans
Side by Side
A complete feature breakdown so your decision is based on specifics, not guesswork.
| Feature | Team Platform $3,497/mo • 5 seats |
Team Scale $5,000/mo • 15 seats ★ |
Team Dominate $9,997/mo • 50 seats |
|---|---|---|---|
| Included Seats | 5 | 15 | 50 |
| Additional Seat Cost | +$150/seat | +$130/seat | +$110/seat |
| Shared Candidate Pipeline | ✓ | ✓ | ✓ |
| Role-Based Permissions | Standard | Advanced | Enterprise |
| Manager Dashboard & Team Scorecards | ✓ | ✓ | ✓ |
| Client / Candidate Portals | Per client | Unlimited | Unlimited |
| Automated Sequences (all types) | ✓ | ✓ | ✓ |
| Full Retention Suite (7/30/60/90) | ✓ | ✓ | ✓ |
| Analytics & Reporting | Standard | Advanced | Custom |
| API Access | ✕ | 25K/day | 100K/day |
| Salesforce / HubSpot / Workday | ✕ | ✓ | ✓ |
| Custom Automation Builder | ✕ | ✓ | ✓ |
| Multi-Office / Location Support | ✕ | ✓ | ✓ |
| White-Label Platform | ✕ | ✕ | ✓ |
| SSO / SAML + Audit Logs | ✕ | ✕ | ✓ |
| Custom Integrations | ✕ | ✕ | 3/year |
| Dedicated Success Manager | ✕ | ✓ | Enterprise CSM |
| Team Training Sessions | 3× onboarding | Monthly live | Monthly + QBR |
| Support SLA | 4hr email | 4hr phone+email | 2hr Slack+phone |
| Uptime SLA | 99.5% | 99.7% | 99.9% |
Need help deciding which plan matches your team size and use case?
Team Implementation
Getting a Team
Live in 14–21 Days
Onboarding a team is not the same as onboarding a solo recruiter. We run a structured 4-phase process designed to get every recruiter trained, every pipeline configured, and every automation live — without disrupting your existing operations.
1
Phase 01
Days 1–3
Kickoff & Discovery
Leadership kickoff call. We map your current recruiting process, team structure, client list, and job types. We define permissions by role, identify integrations needed, and agree on the pipeline stages that match how your team actually works — not how a template assumes you work.
2
Phase 02
Days 3–7
Platform Build
Your account is built to spec: pipelines configured, user access set up, custom fields created, calendars connected, pre-screening forms built, job board integrations connected. Your team’s templates, sequences, and branding are applied. Clients get their portals. You review and approve before we move to training.
3
Phase 03
Week 2
Team Training
Separate sessions for recruiters (day-to-day workflow), managers (dashboard and scorecards), and admins (configuration). We test every automation end-to-end. No recruiter goes live on the platform without knowing how to use it. Training is recorded for future hires.
4
Phase 04
Weeks 2–3
Go Live & Optimize
The team goes live with one active search as a pilot. We monitor early metrics, catch issues within 48 hours, and refine sequences and pipeline stages based on real candidate behavior. After 30 days, we review KPIs and identify the next optimization round.
⏰
Enterprise implementations (Team Dominate) run 30–90 days depending on the number of offices, custom integrations, SSO configuration, and white-label requirements. A scoped implementation estimate is provided during the sales process. Request an implementation estimate →
The Upgrade Path
When to Move
From Solo to Team
Solo plans are built for one recruiter. Team plans are built for shared pipelines and manager visibility. Here are the specific triggers that tell you it’s time to upgrade.
Currently On
Solo Plan
$50 — $2,497/month
→
Upgrade To
Team Platform
$3,497/month • 5 seats
Upgrade when any of these are true
These are the signals that a solo plan is no longer the right architecture for your recruiting operation:
- You have more than one recruiter and you can’t see their pipeline without asking
- A recruiter left and you lost context on active candidates
- Clients are getting different experiences depending on which recruiter is on the account
- You’re trying to coach performance but have no data to back up your feedback
- You’re adding a second seat and want shared access to the same candidates
- You need to see everything without being in every conversation
Upgrading from Solo to Team is seamless. Your existing data, pipelines, candidate history, and sequences transfer automatically. There’s no migration, no rebuild, and no downtime. You add seats and team-level features unlock immediately.
Team Results
What Firms Say
After Going Live
★★★★★
We run 12 recruiters across three locations and for the first time I can see every one of them without picking up the phone. The scorecard alone changed how I run my one-on-ones — I come in with data instead of impressions.
★★★★★
Before Recruiter Machine, every recruiter had their own system. When someone left, we lost their whole pipeline. Now it’s all in one place and any recruiter can pick up any search seamlessly. We haven’t lost a candidate to a recruiter departure since we went live.
★★★★★
Our clients stopped asking “where are we?” the week we launched client portals. They log in, see the pipeline, and they’re satisfied. We’ve saved probably 8 hours a week across the team just in status update calls that stopped happening.
14–21
Day avg team implementation
8hrs
Avg status update time saved per week
0
Pipeline lost to recruiter departures
1
Standard process across the whole team
Team Plan FAQ
Questions Firms
Ask Before Signing
Answers to the questions we hear from agency owners, recruiting directors, and operations leads before committing to a team plan.
How is a Team plan different from just adding seats on a Solo plan?
Solo plans are single-seat architectures — the pipeline, sequences, and dashboards are built around one recruiter seeing their own work. Team plans add shared pipeline access, role-based permissions, manager dashboards, recruiter scorecards, team-level reporting, and coordination features that don’t exist in Solo tiers. They are a different product layer on the same platform, not just a bigger Solo plan.
Can recruiters see each other’s candidates, or is it siloed?
Both configurations are supported. You can share a full pipeline where any recruiter can see and work any candidate. You can also configure access so each recruiter sees only their own candidates and jobs, while managers see everything. Most firms use a hybrid: shared pool for sourced candidates, individual assignment once a recruiter owns a search. Role-based permissions are configured during onboarding and can be adjusted afterward.
What does implementation look like for a team of 8 recruiters?
A team of 8 is a typical Team Platform or Team Scale implementation. Expect: a leadership kickoff call (Days 1–3), platform build to your specifications (Days 3–7), a recruiter training session and a manager training session (Week 2), and a go-live on one live search as a pilot (Weeks 2–3). The full team is typically operational within 14–21 days. We record all training for onboarding future hires.
Can we white-label the platform for our agency brand?
Yes — white-labeling is available on Team Dominate. Your agency name, logo, colors, and domain replace all Recruiter Machine branding on the client-facing portal, candidate communications, and system emails. Recruiters and managers use the platform normally; your clients see your brand throughout.
We use Salesforce (or HubSpot / Workday). Does this integrate?
Yes, on Team Scale and above. Native integrations for Salesforce, HubSpot, and Workday are available. Team Dominate also supports custom integrations (3 per year) for proprietary or less common systems. API access (25K calls/day on Scale; 100K on Dominate) allows engineering teams to build custom connectors for any system.
What happens to our data if we cancel or switch plans?
Your organization’s candidate data, job history, communication logs, and analytics belong to you. Upon cancellation, you have 30 days to export all data in standard formats. Nothing is deleted automatically. Recruiter Machine does not sell, share, or use your recruiting data for any purpose outside of operating your account.
Is there a minimum contract length?
Team plans are available on month-to-month, annual, and 2-year terms. Month-to-month has no minimum commitment and can be cancelled at the end of any billing period. Annual plans are price-locked for 12 months with a 2-month-free discount. 2-year plans lock the price for 24 months and receive 4 months free. Early termination fees apply to annual and multi-year contracts. Full terms are available at recruitermachine.com/agreements.
How do recruiter scorecards actually work?
Scorecards are automatically populated by system activity — there is no manual entry. Each recruiter’s show rate (interviews held vs scheduled), contact rate, time-to-offer, offer acceptance rate, and 30/60/90-day retention rate are tracked continuously. Managers see a team-level view comparing all recruiters side by side. Individual recruiters can see their own scorecard but not their teammates’.
We have multiple office locations. Can each location have its own pipeline?
Yes. Multi-office support on Team Scale and Dominate allows per-location pipeline configuration with location-based access control — recruiters in one office see only their candidates, while regional managers and leadership see across all locations. Centralized reporting aggregates data from every location into a single executive view.
Can we start on Team Platform and upgrade to Scale later?
Yes. Upgrades between team tiers are seamless — your data, pipelines, configurations, and candidate history move with you automatically. There is no migration, no rebuild, and no downtime. When you upgrade, new features (API access, integrations, additional seats) are available immediately. Billing adjusts at your next cycle date.
More questions? Our team picks up the phone.
READY TO GIVE
YOUR TEAM ONE
STANDARD?
It starts with a 30-minute conversation about your team size, use case, and what good looks like when everyone is on the same system.
Or call us: +1 855-779-0317